Provincial Admin & Finance Officer (PAFO) : 1 position

Job Announcement

Indigenous Community Support Organization (ICSO) is a Cambodian NGO implementing projects to support, strengthen, empowerment, and improve the capacity of indigenous community organizations and groups to participate in the promotion and protection of the indigenous rights and in the management of land, natural, cultural and traditional resources. ICSO is working within 15provinces where indigenous peoples have located. ICSO currently is looking for qualified Cambodian candidates to fill the positions as following. The positions are based in Ratanakiri and frequently travels to communities or outside provinces (Some times overnight stay in communities).

Provincial Admin & Finance Officer (PAFO) : 1 position

General Responsibilities: 
The Provincial Administration and Finance Officer will responsible for oversee and manage of administration/Finance duties in the provincial operation to ensure that expenditure, internal control, system, or other procedures are implemented smoothly, properly, transparency, and accountability with integrity.

Specific Duties and Responsibilities:
I - Administration Duties:

• Oversee/manage Administrative Systems, including logistics, transportation and vehicles.
• Applies staff policy, finance and administration policy and other policies or regulation
• Regular computer Anti-virus follow up and maintenance.
• Maintain the library system and update regularly;
• Provide logistical and venue support for training, meeting, workshop events;
• Answer the telephone call, respond to queries and notify staff of callers;
• Prepare /make payment to suppliers (Copy, Supply, Fuel, Tel-Internet...) or tax or others
• Ensure that ICSO form have enough in file for staff use
• Other tasks required by Provincial Program Coordinator

II. Finance duties:
A -Accounting

• Carefully Check all invoices, receipts and supporting documents attached in CARD Vouchers to make sure appropriate/ acceptable documents, information, address, price,..... and understandable by third party according to ICSO’ s policy before sent to Provincial Finance Coordinator for certified and then after that send to approval
• Write check after Card Voucher is approved by follow ICSO policy. Make sure receiver sign on copied check and attaché it with Card Voucher
• All Paid Card Vouchers have to stamp “Paid” with reference and date of payment
• All Receipt vouchers have to stamp “Received” with reference/date and Official receipt
• Prepare all any adjustment or journal entry card voucher
• Proceed and maintain finance vouchers, filling daily and monthly financial record in appropriate folders
• Daily control & monitor of cash-flow (In/Out) for all Current accounts of ICSO Provincial office;
• Follow up and ensure that all cash advances are liquidated on time and number of advance token are within the limitation, advance not duplicable token.
• Take appropriate question to staff in relevant accounting matters;
• Enter financial transactions into the accounting systems; by Reviewing all vouchers to consistent with Journal produced from QB, and fulfill the lack information from staff’s liquidation and Correct code, activity, donors after finalized report from National Finance team
• Send all vouchers and support docs to PNP no later than 15th;
• Spot check / Supplier confirmation at least one per month
• Assist collection the monthly-quarterly Cash request from all unit/ district to POSC
• Assist POSC in budget monitoring and alert to stake holder for their under/over spend
• Assist in copy Monthly Financial reports – reconcile report and send to PNP
• Assist in Quotation
• Other tasks assigned by Provincial Operation Support Coordinator or Provincial Program Coordinator

B- Petty Cash

• Handle/Control Provincial petty cash
• Prepare/ Review payment or replenish of Petty cash
• Follow up expenditure or Advance taken from petty cash
• Ensure that petty cash running follow ICSO procedure.

Selection Criteria

• University qualifications in Accounting, or finance, related field.
• Sound technical knowledge in admin/account systems, policies and procedure.
• At least 3years Experience in accounting & 2Ys in Admin field with local or international Organization
• Experience to work in cross culture especially with Indigenous People is advantage
• Computer skill, Ms. word, Excel, Quick book
• Ability to work as team.
• Ability to communicate in English both verbally and in writing.
• Honesty, Integrity, Accountability and Transparency.
• Strong interpersonal skills and high commitment
• Able to ride the motor on the highlander areas and/or remote areas.
• None dealing and/or involvement with communities land.

Competitive salary is commensurate with experience and qualifications and other benefits (Severance pay, 13th month salary, Accident-Health insurance) will be offered based on policies.

Interested candidates should submit only a CV and Covering letter and mention the position apply for to the following addresses or send through e-mail to recruitment@icso.org.kh by no later than 18 September 2014 (5:00PM).

Note: Only short-listed candidates will be INVITED for an interview, and the submitted documents will NOT be returned. Women or Indigenous People are encouraged to apply

Contact Details:

Head Office:	#90, Street 304, Sangkat Boeng Keng Kang II, Khan Chamkar Morn, Phnom Penh, Cambodia. Tel: 023 997 657, Website: www.icso.org.kh
Ratanakiri Office:	Akphiwath Village, Sangkat Labanseak, Banlung City, Ratanakiri Province. Tel: (855) 75 974 210
Mondulkiri Office:	Meanleap Village, Sangkat Sokhadom, Sen Monorom City, Mondulkiri province.  Tel: (855)73 6703666

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