Administration and Office Management

Training on

Administration and Office Management

18-19 October 2014

Training Information:

Course:        Administration and Office Management

Language:    instruction in Khmer but slide presentation and handouts are in English

Trainer:        Mr. Oul Van, Professional trainer of PMCC

Date:           18-19 October 2014 (2days)

Time:           8:00 am – 5:00 pm

Venue:         Restaurant/Hotel in Phnom Penh 

Overview
Administrative works are often undervalued by most of the personnel. The administration department is usually criticized and blamed by its personnel if it delivers services not on time. Hence, administration department require sufficient capacity and skills in order to meet daily changing demands from the staff.  Administration and office personnel plays key role in supporting operation that’s why we need to equip them with appropriate and up-to-dated knowledge and skills in order to support daily operation of an organization  smoothly and efficiently. Administration function/department is a key area that we have to value and invest on like other functions/departments.

Why should you attend this training?

• You need to understand general function of Administration
• You need to develop and implement administrative procedures
• You need to manage organizational office effectively, efficiently and professionally
• You need to understand to manage the procurement process and steps more effectively
• You need to develop appropriate assets management strategy
• You need to manage filing proper way and filling standard
• You need to control inventory and logistics effectively
• You need to arrange meeting effectively
• You need to write a budget plan
• You need to develop appropriate office management strategy
• you need to prevent primary risks that might cause damage to the organization

Who should attend?
The course is designed for Administration managers, finance and accounting managers, officers, assistant, secretary, and those who want to gain knowledge on administration and office management in the NGOs, Companies and FMIs.

Course Objectives
By the end of 2 days professional training workshop the participants will be able to:

• Understand general function of Administration;
• Develop and implement administrative procedures
• Manage organizational office effectively, efficiently and professionally 
• Understand to manage the procurement process and steps more effectively;
• Develop appropriate assets management strategy;
• Manage filing proper way and filing standard;
• Control inventory and logistics effectively;
• Arrange meeting effectively
• Write a budget plan
• Develop appropriate office management strategy
• Prevent primary risks that might cause damage to the organization

Course Contents

Session I: Roles and Function of an Administrator	Session II: Organization Identification
Definition of Administration Identify Administrative Role Personnel Management Administrative Procedure and Policy Implementation	Logo, Office Sign and Department Sign Envelop Printing Letterhead Stamp and Signature ID Card
Session III: Filling Management	Session IV: Professional Letter Writing
Record Management Developing Filling Filling Equipment Filing System Storing Records	Types of Letters Concepts to Write Letter Format of Letter Phrases and Words Using in a Letter
Session V: Administrator’s Work Attitude	Session VI: Inventory Management
Attitude Towards Colleagues Attitude Towards Management Team Attitude Towards Visitors/Customers	Inventory Control Logistics arrangement Supplies and Equipment Management
Session VII: Assets Management	Session VIII: Office Management
Asset Policy Asset Registration Asset Label Asset Circulation Management	Preparation before Meeting Meeting Room Management Work During Meeting Work after Meeting Office security
Session IX: Health and Safety Administration	Session X: Writing Budget Plan
Light Management Workstation Arrangement Guideline for Using Machines First Aid Administration Primary Office Risk Administration Noise Management Emergency Contact	Budget Plan Format Elements in the Budget Plan Budget Forecasting

Training Methodology
The training methodology will be focused on participatory approaches include: lecture, student-centered including brainstorming, role play, small group discussion with plenary presentation, plenary discussion, group work, team involvement in decision making, participants’ problems raised during the workshop for discussion, communication game and any other contributions will be held in high respect.

Training tools, materials and facilities
The LCD projector, flipcharts, posters, color papers, handouts, folders, pens, papers and other stationeries, especially, daily evaluation and final evaluation and other specific materials were used to present key learning concepts and structures and to make good environment for learning and to ensure the training run smoothly and efficiency.

Registration and Payment
Training Fee: 149$
Free: Training Hand book, Handouts, snacks, lunch and certificate (from Phnom Penh Municipal Department of Labor and Vocational Training)
Deadline Registration: 11 October 2014

SPECIAL DELIVERY: If you register before deadline:

• Get 5%- discount for sending 1- 2 staff
• Get 10%- discount for sending 3-5 staff
• Get 1 Free for sending more than 5 staff 

Please book your seat now! First come First served!

For more information or registration

Address:      #134 AE1, St 430, TuolTum Pong2, Chamcamorn, Phnom Penh

Tel:              023 6 924 911, Mr. Neang Rithy, Managing Director, HP: 012 43 36 23

Email:          pmcc@pmcc-cambodia.org  OR  pmcc_training@yahoo.com

Website:      www.pmcc-cambodia.org
Please mention "Cambodiajobs.Biz" where you saw the ad when you register or apply!